November Board meeting minutes
November 16, 2019 Deco T.E.C. Board meeting minutes
Attendance: Linda Mitchem, Mitch Mitchem, Angel Dutton, Amber Povey, Jeanette Swartout, Dan Sharpe, Kathy & Charlie Armstrong, Dana O’Dell, Breezy & Ben Smith, Mike Emerson (via phone), Anita Bikowitz (via phone).
Meeting minutes:
September meeting minutes - Angel motioned to accept the minutes. Mitch 2nd the motion. All in favor. Motion carried.
October minutes. Angel motioned to accept the minutes. Amber 2nd the motion. All in favor. Motion carried.
President report:
Spiritual Director report:
Proverbs 3:5
If we are doing half heartedly we won’t be blessed. Whatever we do we need to trust in the Lord. We need to seek a Godly council. A house divided will NOT stand. New people on the board need to do things how God desires of us. We can’t do things under our own power, but Gods power. Keep our hearts pure.
Treasurers Report:
Received $1384.00 from the weekend. Total now in the account is $1725.97. Dan Sharpe motioned to receive the report. Jeanette 2nd. All in favor, motion carried.
Registration/Secretary/historian:
Have had some responses on the website about teens coming into the ministry. Looking for a way to get people to be able to fill out application online.
Inventory:
Need toilet paper, paper towels and hand soap. The sheets have been washed. Mitch still needs to get the plate for the trailer, but Toby Ervin got the trailer weighed.
Weekend Report (Dana O’Dell):
It was a lean weekend. Dana was happy how the weekend turned out.
Linda stated she preferred the skits.
Dana was impressed with the amount of people at the follow up meeting. It was a good follow up meeting.
Spring/outreach weekend:
Mike is talking to some spiritual directors. Hopeful dates the third or fourth weekend in March. Melissa will still be his co.
Old business:
New business:
Angel is concerned at how we will be getting the new candidates involved with having a weekend in Grand Rapids coming up in spring.
It was brought up to have a get together every couple months to have the teens get together.
It would be good to have the teens come to DeColores ultreyas. We need to have out Deco T.E.C. people help serve for DeColores functions. But in turn have DeColores people come to T.E.C. functions.
Jim Brown has been concerned about security on some past weekends and has talked to Mitch about it. Jim wrote out a security description. We will go over it again at next months meeting.
Angel brought up the use of marijuana on the weekend. We are going with it is like alcohol and not permitted on the weekend unless the person has a card and will be in a designated area.
Angel nominated Breezy Smith for Vice President.
Breezy nominated Angel Dutton for treasurer.
Mitch nominated Melissa Dunn for Secretary/historian/registration.
Jeanette Swartout was asked if she would be interested.
Mitch is nominating Toby Ervin for Inventory. Mitch will handle it til March.
Melissa nominated Joseph Priest for Teens at large.
Angel nominated Paige Barkway for teens at large.
Dan Sharpe nominated Samara for teens at large.
Breezy nominated Amber Povey for Adult at large.
Angel nominated Ron Woidan and Beau Dutton for adult at large.
Jeanette is nominating Dan Castle to be an adult at large.
Dan Sharpe is nominating Mitch Mitchem for adult at large.
And Kathy Armstrong will be an adult at large.
Announcements/ concerns:
Table talks needs to be explained more. (Amber will write up some table talk guidelines)
Panel discussions.. There wasn’t enough time. The kids did like the papers to write the questions on. The kids liked the flow of the talks and panel discussions. Wheat letters were lacking.
Linda said that us board members are responsible for what happens on the weekends. Linda is concerned with the use of the flash paper. Because it isn’t in the by-laws, it can still be used. However it is up to the director to buy it.
Jeanette brought up that in the down time cards or letters should be written in the wheaties down time.
Breezy thinks our wheat leaders need not be teens.
Prayers for Melissa’s ongoing health.
Prayers for Dana’s health.
Next meeting December 21st, 2019 2-4. Bring a snack to pass. We will be voting.
Ben closed us in prayer.
Meeting adjourned 5:02pm